The invoice app for freelancers, from proposal to paid
Send the proposal, issue the invoice, see what you’re owed and get paid. Presence keeps your client work in one calm app for iPhone, iPad and Mac—no account required.
At a glance
- Languages, per document too: English, German, French, Spanish
- 4
- Platforms: iPhone, iPad and Mac
- 3
- Accounts needed to get started
- 0
- Data collected by the developer, per the App Store
- 0
Everything that matters, thought through
For freelancers, consultants, creatives and other solo professionals who want clients, proposals and invoices in one place.
Invoices that look finished
Every invoice opens as the document your client will see, with one clear next step: send it, mark it paid or send a reminder. The PDF shows line items, VAT per rate, discounts, deposits and a QR code to pay.
Your logo on invoices and proposals
Add your logo from Photos, a file (also a PDF) or the clipboard and choose one of three sizes. It prints on invoices, credit notes and proposals and shows on your business card.
See what needs you next
Home shows what you’re owed and what’s overdue, plus proposals awaiting a reply, drafts and contracts coming to an end—each with its next step.
From proposal to invoice
Proposals with scope, terms and a valid-until date; mark them accepted or declined and turn them into an invoice in one tap. Numbers are given when a document is issued, and issued documents are locked.
Clients and leads
A lightweight CRM for solo work: contacts with notes and follow-up reminders. Add a new contact from a business card or a QR code.
Digital business card
Share your details with a QR code. When something changes, update it in the app instead of reprinting.
Payments under control
Record deposits and part payments, see the balance due, send a reminder yourself and correct an issued invoice with a credit note.
Recurring invoices and contracts
For retainers and ongoing work: invoices on a schedule, with a contract end date and a renewal reminder.
ProAutomatic payment reminders
Presence reminds you before an invoice is due and when it’s overdue.
ProReceipt scanning
A scanned or imported receipt becomes an expense; the text is read on your device.
ProXRechnung for invoices from Germany
Export your invoice as XRechnung (XML). Our sample invoices pass the official KoSIT validator (XRechnung 3.0.2, October 2026).
ProiPhone, iPad and Mac
A real Mac app with tables and keyboard shortcuts, the iPad with a sidebar—and free iCloud sync keeps everything in step.
Four languages, per document too
Interface and documents in English, German, French and Spanish, a currency and language per document, and an invoice checklist by country.
A look inside the app
How it works
Step 1: Set up
Add your name, business and email, your logo if you like, and choose your region. Add your card, payment link and bank details whenever you like.
Step 2: Send the proposal
Describe the scope, line items and terms and send the proposal as a PDF. Presence reminds you to follow up.
Step 3: Invoice and get paid
Turn the accepted proposal into an invoice, send it and mark it paid when the money arrives.
Official factsBased on official sources, as of the date shown—not features or prices of the app.
What should a freelance invoice include?
The exact rules depend on where you work, but a clear freelance invoice always answers the same questions: who is billing whom, for what, how much, and by when.
If you invoice from Germany, section 14(4) of the German VAT Act (UStG) lists the mandatory details, and invoices up to €250 gross may use a simplified format. Payment terms matter, too: under section 286(3) of the German Civil Code, a client is in default no later than 30 days after the due date and receipt of the invoice—consumers only if the invoice points this out.
Wherever you are, check the rules that apply to you with a tax advisor. This is general information, not tax advice.
Elements most invoices share (general overview, not a complete legal list)
- Your name or business name, address and contact details
- Your client’s name and address
- A unique, sequential invoice number and the issue date
- A description of the work with quantities and rates
- Subtotal, tax rate, tax amount and the total due
- The due date and how to pay
Sources: Section 14, German VAT Act (in German) (opens in a new tab), Section 33 UStDV, small-amount invoices (in German) (opens in a new tab), Section 286, German Civil Code (in German) (opens in a new tab) checked
In the app: Presence puts these building blocks into a clean document layout: your details and your client’s, tax and VAT IDs, an invoice number given when the invoice is issued, the date and service period, line items, VAT per rate and the total—plus an invoice checklist by country that shows what’s missing before you send.
From proposal to paid invoice: one freelance workflow
Plenty of freelancers juggle spreadsheets, document templates and notes. It works—until the wrong version of a proposal goes out or an invoice gets buried in someone’s inbox.
Presence covers the path from first contact to payment in one app. Add the client, send a proposal with line items and terms, turn the accepted proposal into an invoice and mark it paid once the money arrives.
Under Needs attention, Home shows what’s overdue, which proposals are awaiting a reply and which drafts still need finishing—each with its next step.
- Add a contact from a business card or a QR code
- Send a proposal with line items, terms and a valid-until date
- Get a follow-up reminder while the proposal is open
- Turn the accepted proposal into an invoice
- Record payments and keep an eye on the balance due
How to get paid faster as a freelancer
Late payments often come down to small things: there’s no due date, the bank details are hard to find, or the client has to ask how to pay.
Presence tackles exactly that. Invoices carry a due date, and you add your own payment link or your bank details with a payment reference. On the invoice, a QR code opens your payment link; euro invoices also get a QR code for the bank transfer that banking apps can read.
Presence doesn’t process payments itself. The money goes through your provider or straight to your bank account, on the terms you already have there.
- Agree on payment terms in the proposal, such as a deposit upfront
- Put a specific due date on every invoice
- Offer a payment link and bank details side by side
- Follow up as soon as an invoice turns overdue
Your business data stays yours
In plain words: how the app handles your data.
Read the privacy policy- No account needed—start without signing up.
- Clients, proposals and invoices are stored on your device.
- iCloud sync is free and runs through your own Apple Account—Aplo Apps never receives a copy of your data. It’s on by default, and you can turn it off in the app.
- According to its App Store privacy label, the developer collects no data from the app. No ads, no third-party analytics.
- Business cards, QR codes and receipts are read on your device. App Lock protects everything with Face ID or Touch ID.
- Payments run through your own provider. Presence only shows the links and bank details you add yourself.
Frequently asked questions
Can’t find your question? Write to us—we reply personally.
Visit the support pageIs Presence free?
You can download Presence for free and start without an account. Free features include your business card, your logo on documents, clients, unlimited drafts and expenses, iCloud sync, and 3 invoices plus 3 proposals issued every month. Viewing, marking paid and backing up always stay free.
Presence Pro is an optional annual subscription through Apple with no monthly limit, recurring invoices, automatic payment reminders, receipt scanning, attachments, the client workspace and the XRechnung export. The App Store shows the current price and terms before you buy. Subscriptions are handled by Apple, and you can manage or cancel them anytime. On iPhone or iPad: Settings → [your name] → Subscriptions. On the Mac: open the App Store, click your name at the bottom of the sidebar, click your name again on the page that appears, then click Subscriptions.
Source: Apple Support: Cancel a subscription from Apple (opens in a new tab) checked
Does Presence work as an invoicing app on Mac and iPad?
Yes. Presence is a real Mac app (macOS 14 or later) with tables, a command bar and keyboard shortcuts, and it also runs on iPad (iPadOS 17 or later) and iPhone (iOS 17 or later). One Presence Pro subscription works on all three. With free iCloud sync, every device signed in to the same Apple Account stays up to date.
Can Presence create e-invoices (XRechnung)?
Yes, for invoices from Germany: with Presence Pro you export an invoice as XRechnung (XML). Our sample invoices pass the official KoSIT validator (XRechnung 3.0.2, October 2026). You send the file yourself, for example by email or through your client’s portal.
Presence doesn’t create ZUGFeRD or Factur-X files and doesn’t send through Peppol or a platform. Whether you have to issue e-invoices is best checked with a tax advisor.
Which payment providers can I use?
Any provider that gives you a payment link. You can also add your bank details for transfers, instead or as well.
Presence doesn’t process payments itself: the link opens your provider’s checkout, and the money goes straight to you.
Can I send proposals and invoices as a PDF?
Yes. Share the PDF straight from the app, for example by Mail or Messages. The number is given when a document is issued, and an issued invoice’s PDF stays exactly as it was sent.
Can I create recurring invoices?
Yes, with Presence Pro. For retainers, maintenance contracts or monthly fees, you put invoices on a schedule, optionally with a contract end date and a renewal reminder.
Which languages does Presence support?
English, German, French and Spanish. You can choose the language and currency per document too—handy when your clients are in different countries.
Do I need an account, and where is my data stored?
No account is needed. Presence stores your data on your device. iCloud syncs it between your devices through your Apple Account, for free; sync is on by default and you can switch it off in Settings. “Back up all data” saves everything as a ZIP file at any time.
According to its App Store privacy label, the developer collects no data from the app.
Can I use Presence for a business in Spain?
Not for issuing invoices. Spain has its own rules for invoicing software (VERI*FACTU), which Presence doesn’t implement. That’s why Presence isn’t in the Spanish App Store and doesn’t issue invoices for businesses established in Spain. Proposals, expenses and existing invoices stay readable and can be exported.
Does Presence replace accounting software or a tax advisor?
No. Presence is for your client work—from first contact through proposal and invoice to an overview of income and expenses. It doesn’t replace bookkeeping, tax filing or a check of the legal requirements for your invoices.
Invoicing rules differ from country to country; Germany, for example, is phasing in mandatory e-invoicing between businesses. Ask a tax advisor what applies to you.
Source: Federal Ministry of Finance: e-invoicing FAQ (in German) (opens in a new tab) checked
Who is Presence for?
For freelancers, consultants, creatives and other independent professionals who work on their own and want a focused workflow instead of a bloated back office.
Official factsBased on official sources, as of the date shown—not features or prices of the app.
When does e-invoicing become mandatory in Germany?
Businesses in Germany have had to be able to receive e-invoices since January 1, 2025. The obligation to issue e-invoices to other businesses follows after transition periods that run until the end of 2026—or until the end of 2027 for businesses with prior-year revenue of up to €800,000 (as of September 25, 2026).
Ask a tax advisor what applies to you. This is general information, not tax advice.
Source: Federal Ministry of Finance: e-invoicing FAQ (in German) (opens in a new tab) checked
Questions or feedback?
We read every message ourselves and reply, usually within two business days.
To help us help you quickly, please include:
- Device (iPhone, iPad or Mac), its iOS, iPadOS or macOS version and the Presence version
- Whether iCloud sync is on and all devices are signed in to the same Apple Account
- Which area is affected: Home, Clients, Documents, Money, Card or Settings
- Your language and region settings, if the issue concerns formats, currencies or invoice text
- Whether Presence Pro is active, if your question is about the subscription
- Screenshots if helpful—with bank and client details blacked out
Download nowPresence: Invoice & Proposal
From proposal to paid, in one calm place.
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